Human Resources and Admin Manager

The Africa Enterprise Challenge Fund

Ref. No. AECF/HRM/2017/016

Job Title: HR & Admin Manager

Position Level: JG4

Reports to: Deputy CEO & COO

Department: HR & Admin

Start Date: April 2017

Locations: Nairobi, Kenya

The AECF (http://www.aecfafrica.org) is an Africa-based $250 million challenge fund that aims to reduce poverty by supporting private sector businesses that have a positive impact on rural communities in Sub-Saharan Africa. Specifically, the AECF supports businesses in agriculture, agribusiness, rural financial services and communications systems, renewable energy and adaptations to combat climate change. The AECF provides catalytic funding in the form of grants and zero interest loans to businesses that would not otherwise have access to adequate financing.

The AECF is part of the Alliance for Green Revolution in Africa (AGRA) family and has been supported by governments (Australia, Canada, Denmark, The Netherlands, Sweden and United Kingdom), and international financial institutions (Consultative Group to Assist the Poor and IFAD).

The AECF has recently been spun out of AGRA, and is in the process of building itself to become independent development institution. The AECF is building a team of leaders to leverage its success to date, with a goal to doubling its impact over the next five years. To date the organization has supported more than 250 businesses across 23 countries in Sub Saharan Africa. These companies in turn have impacted 10 million individuals by improving their incomes and access to clean sustainable energy.

Position Overview:

The HR & Administration Manager will ensure effective and efficient provision of high quality human resources and administration services in support of AECF operations in all AECF offices. S/he will also lead the implementation of AECF’s HR strategy, policies and procedures specifically on recruitment, onboarding and induction; internal organization design and their alignment to AECF’s strategy; performance management; talent management including succession planning; learning and development; and employee welfare. The position will also ensure compliance with HR regulatory requirements and manages all aspects of HR Administration including custody of staff records.

This position will also provide oversight to the administrative activities of the office and ensure the provision of high quality services including contract management, procurement, the management of office space, facilities’ management, travel management, general office equipment, health & safety and security.

Specific roles and responsibilities will include:

. Lead and support the review, development and implementation of HR policy across all areas of the organization including improving performance, and providing effective management of change.
. Lead and support the development of all policies and procedures related to administration for review and internal approvals, and facilitate periodic review and updating of the same.
. Oversee the administrative activities of the office and ensure the provision of high quality services including the management of office space in all AECF’s locations, contract management, procurement, travel management, facilities’ management, general office equipment, and security.
. Provide guidance on office administrative policies and procedures.
. Ensure overall leadership and administrative efficiency in the provision of outsourced services.
. Work with the HR team to develop, co-ordinate, implement and audit all HR activities within the department and across the organization.
. Provide advice to line managers on pay, conditions of service matters, employee relations issues and policies taking into account current employment and case law to influence best practice and operational activity.
. Develop the HR/Administration unit budget and manage such approved budgets and other resources necessary for the achievement of the formulated strategies and policies.
. Ensure that all employment practices, compensation, employee benefits, and human resources programs are within established standards, procedures, guidelines and policies of AECF and labor laws.
. Coordinate the performance management process and ensure that it is effective and that is linked to staff development programs.
. Coordinate staff learning and development programs. This includes training needs assessment, evaluation of training, feedback to management and coordination of special programs.
. Responsible for all HR & administration processes such as custody of personnel records, industrial relations, work related counseling, HR projects and compensation and benefits management

Required qualifications and experience:

. A relevant undergraduate degree from a reputable institution.
. A minimum of 8 years of experience in Human Resource management with at least 3 years in managerial position.
. Master’s degree in relevant field e.g. human resources, administration and/or management
. Membership of a recognized human resources professional body
. Excellent working knowledge of national laws that govern human resources and administration for non-profit and private foundations
. Excellent written communication skills.
. Good interpersonal skills and ability to work in cross-cultural teams.
If you believe you can clearly demonstrate your abilities to meet the relevant criteria for the role, please submit your application quoting the Job Title and Reference Number on your application letter, and attach a detailed CV, stating your current position, current and expected remuneration, e-mail and telephone contacts.

To be considered, your application must be received by Tuesday 14th March 2017 addressed to: AECFrecruitment@agra.org.

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