Camp Accountant

CAMP ACCOUNTANT, DADAAB REFUGEE CAMP – REF NO: CA-DRC

NCCK, an umbrella organization for Protestant Churches and Christian Organizations registered in Kenya, invites applications from interested and suitably qualified candidates to fill the following position:

CAMP ACCOUNTANT, DADAAB REFUGEE CAMP

DUTIES AND RESPONSIBILITIES
1. Prudent Management of project funds
a) Prepare weekly cash flow forecasts against project needs and budget
b) Prepare cash request on the basis of planned activities, expenditure and commitments as per budget lines
c) Prepare monthly bank reconciliations on or before 10th of every month
d) Conduct monthly cash count and prepare cash certificates
e) Verify authenticity of various payments, ensuring proper authorization, support documentation and accounting to appropriate budget lines.
f) Act as bank Agent in the operation of NCCK/RSP Bank accounts in Dadaab.
g) Custodian of the Camp accountable documents
h) Disburse fully authorized floats for planned activities and follow-up accountability of the same within 48 hours of completing such activities
i) Ensure spending within the budget lines by the project implementers
j) Ensure that payments to incentive workers are fully supported and signed by recipients.

2. Maintain Records and books of accounts related to Refugee Services Programmes in Dadaab.
a) Ensure timely keying in of programme accounting data into the software.
b) Review float returns made and ensure that they are accurate, complete, properly supported, analyzed and coded against the budget.
c) Ensure all expenditure returns are properly captured and posted in respective budget codes.
d) Ensure proper and sequenced filing of all accounting payment vouchers, supporting documents and Petty cash reimbursements

3. Asset Management
a) Ensure that all Camp assets are well secured and coded
b) Ensure maintenance of an up to date asset listing stating the location/user
c) Ensure proper handing over and safe custody of the assets upon staff transition
d) Ensure disposal of assets is in line with NCCK and UNHCR disposal policy

4. Financial Reporting
a) Prepare timely Implementing Partner Financial Report (IPFR) as per the donor guidelines
b) Prepare monthly General Ledger for updating the Head Office accounting system.
c) Prepare budget vs. actual monthly income and expenditure report to head office as part of the monthly management Accounts for the Camp.
d) Participate in budget preparation for the Camp.
e) Facilitate smooth external audit and verification of the projects
f) Facilitate monthly reconciliation of the Camp float account with Head Office

5. Liaison Role
a) Liaise with Camp Coordinator on all Project expenditure and cash flows
b) Liaise with UNHCR, NCCK Dadaab office and Head Office management on all financial matters of the project.
c) Liaise with the Head Office RSP accountant and Senior Programmes Account on all financial matters.
d) Attend seminars and meetings related to project work as may be requested.

6. Leadership Roles
a) Provide leadership in financial management and stewardship.
b) Carry out occasional visits to project implementation sites as it may be necessary to confirm the activities and stock take.
c) Provide Leadership to the Assistant Accountant
e) Perform any other duties that may be assigned from time to time by the supervisor.

JOB SPECIFICATION AND OTHER INFORMATION RELATED TO THE JOB
• Level of Education/Academic Qualification
At least Form IV – KCSE or equivalent.
• Specialised Training/Professional Qualifications
Part qualification professional accounting qualifications – At least CPA II
• Other Competencies/Abilities/Skills Required
• Strong management and leadership skills
• Good interpersonal skills
• Experience in computerized accounting system.
• Must be flexible and versatile.
• Work under minimum supervision

• Relevant Job Experience

At least 2 year’s experience in a similar position.

Qualified and interested candidates should download the NCCK Job Application Form (Click Here to Download), fill it out and send it via email to recruitment@ncck.org before 12.00 Noon on 1st April 2017.  Only shortlisted candidates will be contacted.


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