Under the overall supervision of the Resource Management Officer and direct supervision of the National Procurement and Logistics Officer in Nairobi, the incumbent will perform routine administrative functions in the area of procurement, logistics and common services for the IOM Somalia Mission in Nairobi. In particular, he/she will:-
Core Functions / Responsibilities:
Maintain efficient filing system for all documents, reports and procurement records, tenders, bids, etc. and make sure they are updated regularly.
Prepare Requests for Quotations, send them out to Suppliers and follow up on their submissions.
Receive, track all Purchase Requests and submit them to the Procurement and Logistics Assistant for further processing.
Timely apply, process and follow up all duty exemptions applications for IOM procured goods and services and keep proper data base for all applications submitted and completed and report the same to HCOS on monthly bases.
Assist in making sure all approved and submitted VAT exemption forms are communicated timely with the suppliers.
Assist in preparing Duty exemptions on all vehicles purchased or imported by the Organization.
Perform any other related duties as may be required from time to time.
Required Qualifications and Experience
University Degree in Procurement /supply chain, Higher Diploma in Supply chain, logistics or procurement or relevant field.
Demonstrated proficiency with Microsoft Office applications, including Excel, PowerPoint, Good knowledge of information technology and proficiency in Microsoft Office applications especially Excel, Word, PowerPoint and Outlook.
Must be well organized and meticulous
Communicate information in a clear, well-organized and professional manner.
High level of integrity/confidentiality and ability to work as part of a team
Solid organization and analytical skills
Personal commitment, efficiency and results-driven.
Required IOM functional competencies: effective communicator, successful negotiator, creative analytical thinker, active learner, team player and cross cultural facilitator.
Flexible and able to adapt quickly to new, different environments.
Objective, analytical and capable of working under pressure on tight deadlines.
Fluency in English is required.
Accountability – takes responsibility for action and manages constructive criticisms
Client Orientation – works effectively well with client and stakeholders
Continuous Learning – promotes continuous learning for self and others
Communication – listens and communicates clearly, adapting delivery to the audience
Creativity and Initiative – actively seeks new ways of improving programmes or services
Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
Performance Management – identify ways and implement actions to improve performance of self and others.
Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
Professionalism – displays mastery of subject matter
Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
Technological Awareness – displays awareness of relevant technological solutions;
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
How to apply:
Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (CFA No) and Vacancy Name with three professional referees and their contacts (both email and telephone) to: firstname.lastname@example.org
Closing Date: 18th April 2017 only shortlisted candidates will be contacted.
Posting period: 04.04.2017 to 18.04.2017
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