Feed the Children – Administrative Assistant

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Station: FEED Office Gigiri -Nairobi

Reporting to: HR/Admin Officer
Purpose: To be the first point of contact for the organization and coordinate the rest of the sections in the organization ensuring excellent reception that leaves a positive lasting impression about the organization for both internal and external customers.

Major responsibilities:
 Receive & schedule all visitors to the office, respond to their requirements and maintain a record.
 Maintain and operate efficient communication through a telephone switchboard and mobile connection.
 Keep a record of telephone usage and submit monthly report to the HR & Admin Officer.
 Assist in booking air tickets for the teams and other travel itinerary as per instructions from Supervisor.
 Coordinate reservations for the Board Room, catering for meetings and other internal meeting venues.
 Ensure the effective and efficient use of the photocopy and other office equipment by departments.
 Secure bookings of external meeting facilities as/and when required.
 Maintain cleanness of the office kitchenette and launch area at all times.
 Responsible for receipt/ dispatch of office stationery and related office stocks.
 Timely coordination of activities within the Administration sections.
 Ensure smooth flow of basic office needs kitchen provisions, water, power, rentals and garbage etc.
 Responsible for opening and locking of the main office block and other rooms after work hours.
 Maintain office security by following the laid down procedures for visitors.
 Assist the Regional Director as required in clearing visitors, calls, meetings and other diary management.
 Any other duties as assigned by line manager.

Minimum Qualifications:
 Minimum K.C.S.E certificate Grade C
 Degree in Business Management or training in Front Office / Customer service management.
 Excellent Communication and interpersonal skills
 Professional experience operating telephone switchboard
 Minimum of two years of experience as a Receptionist/Admin Assistant with at least 1 year in INGO
 Excellent experience in use of office equipment ie. Photocopier, Scanner, Projector and digital cameras.
 Good knowledge of Computer applications, MS Office packages etc.
 Current Certificate of good conduct/Police Clearance.
 Understanding and ability to cope with Child Protection Policies

If you meet the requirements mentioned above please send your application and detailed CV to HR-Kenya@feedthechildren.org or to the HR office by 23rdJune 2017.

Feed is an Equal Opportunity Employer and committed to Child Protection Policies
Please note only shortlisted applicants will be contacted.