Plan International – Procurement Coordinator


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Location Kisumu Office Operations
Duration 3 Years Fixed Term Contract

Purpose The Procurement Coordinator has overall responsibility for making timely and cost-effective buying decisions that secure value for money to the organization.
S/he must determine product need and identify, communicate and negotiate with suppliers while setting up shipments, deliveries and payment schedules for proactive front end program support to meet project needs and requirements in compliance to Donor Grants and Plan procedures and systems.

Academic Qualifications and experience
 Degree in procurement and supplies management, Business Management or relevant training in Logistics procedures and systems.
 A minimum of three (3) years of progressive NGO experience in procurement, contract
management, administration or related area.
 Experience in the supply chain modules of any ERP and CIPS accreditation is desirable.
 Demonstrated ability to use latest MS Office applications & SAP operations.
 Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement requirements.
 Strong negotiation and networking skills is a pre-requisite.
 Analytical skills is desirable.
 Presentational skills and problem solving prowess in a complex work environment is critical.
 Willingness to learn and ability to work in a collaborative and inclusive manner.

Key Skills and competencies
 Professionalism: Knowledge of procurement, budgetary, financial and supply chain policies and procedures; knowledge of roles, responsibilities and end to end processes in the context of an ERP system; conceptual analytical and evaluative skills to conduct independent research and analysis; ability to identify issues, formulate opinions, make conclusions and recommendations; Demonstrates professional competence, attention to detail and mastery of subject matter.
 Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
 Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
 Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Plan values; holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary support to improve performance and applying appropriate consequences when results
are not achieved.