International Livestock Research Institute (ILRI) – Stores Officer

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Nairobi, Kenya Finance

Responsibilities

Main contact person for Stores unit related issues and charged with the responsibility of implementing the Store management Policies
Supporting both internal and external audit during mid and end-year stock-takes and preparing items for disposal
Ensuring that there is a proper division and rotation of tasks within the Unit and create an environment of learning and self-development as well as providing induction training to new staff in Stores policies/procedures
Ensuring implementation of decisions made by the Institute’s disposal committee in relation to lab Equipment, Information Communication & Technology (ICT) Equipment, furniture and farm animals that are due for disposal
Responsible for preparing and providing weekly, monthly and quarterly quality reports
Communication and management of internal and external relationships
Proper verification of all goods delivered and ensuring they conform to the provided specifications
Update all stock items received including Goods Received Note numbers as generated in the system and Reconcile physical stock with system stock record and bin cards
Facilitating all the receipts/issues and ensuring proper documentation and physical dispatch of both stock and non-stock items to user departments in a timely manner
Ensure no stock-outs at any given time so that research work flows seamlessly
Ensure accurate updating of fuel consumption records both on weekly and monthly basis.
Keep and maintain a well, organized record keeping/filing system including management of records in OCS Stores Module
Support change management at ILRI Stores Unit and Carry out other duties as may be allocated by the Senior Transport and Stores Supervisor

Requirements

Bachelor’s Degree in Supply Chain Management or Logistics.
At least 5 years relevant experience
Computer application skills and especially knowledge of business systems, like ER.
Professional qualifications in store and transport management from the Chartered Institute of Supply Chain Management (CIPS).
Member of CIPS or KISM.

Terms of Appointment

This is a Nationally Recruited Staff (NRS) position based at ILRI’s Nairobi campus. It is open to Kenyan nationals only. The position is on a 3-year contract, renewable subject to satisfactory performance and availability of funding.

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