British High Commission – Administrative Assistant .

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Location .Nairobi Kenya.

Main Purpose of Job:
Working within the Counter Terrorism and Extremism Network (CTEN), the successful candidate will be responsible for providing administrative support to ensure the efficient running of the section and effective management of CTEN team resources. This role is an opportunity to support a high profile foreign policy priority by helping tackle terrorism in line with international human rights standards.

The successful applicant will have an interest in security and justice issues and be able to use their administrative skills to deliver in a fast paced environment. Members of the CTEN have regional responsibilities and travel regularly throughout Sub-Saharan Africa.

Roles and Responsibilities (What is the jobholder expected to achieve?):
Provide administrative and clerical support to the team in order to ensure effective and efficient operations
Support the Head of the CTEN through effective diary management and by facilitating travel and meeting requirements
Manage the CTEN’s Team Operational Budget: monitoring expenditure, accurate forecasting, processing expense claims and reviewing all purchasing requests to ensure audit procedures are followed
Organise official incoming visits and events for the CTEN section, including drawing up programmes, arranging transport, hotel bookings, etc.
Provide project support to CT Programme Officers in all administrative aspects of project management
Creation and maintenance of a CTEN contacts database
Act as the key contact point within the team for IT, technical, human resource and operational requests, including coordinating the upgrade of office facilities for CTEN
General office management including printing, photocopying, filing, supervision of cleaning, etc.

Resources Managed (staff and expenditure):
CTEN Team Budget – £125,000 (Travel, Training and Operational Costs)

Essential qualifications and experience
Ability to plan ahead and prioritise effectively
Excellent IT skills with a working knowledge of Microsoft Outlook, Word and Excel
Experience of budget management including monitoring spend and processing invoices
Ability to produce clear and accurate work with attention to detail
Strong communication skills
Ability to meet deadlines in a fast paced environment
Ability to work independently and use initiative to solve problems
Can support colleagues when under pressure and able to contribute to cross-team working
A flexible and proactive approach

Desirable qualifications and experience
Previous experience as a PA
Previous experience in project management

Required competencies
Seeing the Big Picture, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Application deadline 28 August 2017
Grade A2 (L)
Type of Position Fixed term, with possibility of renewal
Region Africa Country/Territory
Location (City) Nairobi
Type of Post British High Commission
Starting monthly salary (KES) 144,401
Start Date 1 September 2017…/3984-Administrative-Assistant-C…/en-GB