ICRAF – Regional Finance Manager

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World Agroforestry Centre (ICRAF)

Job Information

Job Opening ID

285

Number of Positions

1

Duty station

Nairobi

Deadline

09/25/2017

Job Category

Nationally Recruited Staff

Terms of offer

This position is remunerated on national terms. The appointment will be for an initial period of three (3) years

 

Job Description

• Establish structures, reporting lines and appropriate authorities and responsibilities for the regional finance staff to ensure compliance to ICRAF policies and laws of the host countries and safeguard the centre assets.
• Within the overall Internal Control Framework of ICRAF, design and implement procedures
and processes to strengthen internal controls in the regional office.
• Evaluate and  communicate  internal  control  deficiencies  in  a  timely  manner  to  the Regional
Coordinator and the Head of Finance.
• Lead budget preparation process by providing instructions and guidance in the formulation of
resource allocation in the region. Perform quarterly budget analysis and report to the Regional Coordinator on expenditure trends, projected budget overruns and recommend corrective measures where necessary.
• Monitor and prepare the ICRAF-ESAf Regional annual budgets as per ICRAF POWB and manage budget updates as required.
• Support the development of project proposals and concept notes as per the ICRAF full costing policy
Manage the regions’ monthly closing and annual finalization process as per the ICRAF cut-off dates and ensure timely submission of monthly reconciliations, fixed assets movements.
• Review and post all  monthly  project  imprest  reports  received  from  the  ICRAF-ESAf
Nodes/country offices.
• Prepare and analyse project financial reports as per the grant agreement and monitor the funding receipts with continued advisory to project managers
• Supervise the finance team in the region and ensure smooth and accurate flow of data and information to and from ICRAF HQ and the nodes/Country Offices.
• Manage and maintain the OCS for the region, fixed assets database and the online financial statements.
• Review and archive all documents received from the region’s node/country offices and avail these upon request by donors, auditors and HQ.
• Administrator the Regions’ project funds, monitor the nodes/country offices petty cash disbursements and perform surprise cash counts.
• Management of advances to Associate Institutions, Collaborators/partners and staff personal accounts as per ICRAF Policy.
• Maintain the supplier’s cycle and procurement process for the region as per ICRAF policy.
• Liaise and consult with the Financial Services Unit at ICRAF headquarters in Nairobi on all financial and budget related matters.
• Maintain an accurate fixed asset register for the region.
• Train and build a high-performance finance team in the Region.

Skill set

• Experience in undertaking and application of financial practices, policies, concepts and procedures
• Proficiency in ICT with demonstrated experience in Ms Office practices, policies, concepts and procedures
• Understanding of local laws and practices in the Eastern and Southern Africa region in regard to financial and taxation policies.
• Fluency in English (spoken and written).
• Excellent interpersonal and communication skills.
• Ability to work under pressure and in a multicultural environment.

Job Summary

In liaison with Head of Finance and the Finance Officers at ICRAF HQ, the incumbent shall manage all financial information and databases for the ICRAF-ESAf Region. He/She will: Be responsible for establishing and maintaining strong internal controls and providing oversight and training to ensure that the financial management in the Regional, Nodal, and Country offices are robust and adhere to all ICRAF policies and procedures; provide supervision to Finance Officers of nodes and country offices in the region; provide practical recommendations and advice for improving operational efficiency in the region in particular and ICRAF processes in general; and, participate in proposals and project budget formulation, project financial monitoring and evaluation and reporting to project managers, HQ and donors.
This position will be located in the regional office at ICRAF HQ

 

Attachments

 

Regional Finance Man…docx

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